Date: 6/6/2025
Time: 10:00 AM - 05:00 PM
Event Coordinator Assistant
This position assists the Event Coordinator and tracks all volunteers to ensure the tasks are done, and the volunteers get credit for their completion. Help ensure all who wish to volunteer are assigned to meaningful tasks. If tasks have no volunteers then be resourceful and go find a volunteer.
Required: 2
Assigned: 0
Date: 6/7/2025
Time: 08:00 AM - 05:00 PM
Event Coordinator Assistant
This position assists the Event Coordinator and tracks all volunteers to ensure the tasks are done, and the volunteers get credit for their completion. Help ensure all who wish to volunteer are assigned to meaningful tasks. If tasks have no volunteers then be resourceful and go find a volunteer.
Required: 2
Assigned: 0
Date: 6/8/2025
Time: 08:00 AM - 01:00 PM
Event Coordinator Assistant
This position assists the Event Coordinator and tracks all volunteers to ensure the tasks are done, and the volunteers get credit for their completion. Help ensure all who wish to volunteer are assigned to meaningful tasks. If tasks have no volunteers then be resourceful and go find a volunteer.
Required: 2
Assigned: 0
Date: 6/6/2025
Time: 08:00 AM - 05:00 PM
Friday Garage Managers
Make decisions.
Required: 2
Assigned: 0
Date: 6/6/2025
Time: 08:00 AM - 10:00 AM
Gate / Check-in / Waiver Signing
Stop vehicles at gate entrance and obtain signature on Liability Waiver. Also need one individual to walk the grounds 1st thing in AM and get signatures from ALL already on site.
Required: 3
Assigned: 0
Date: 6/6/2025
Time: 09:00 AM - 11:00 AM
Bag Stuffing
Setup folding work tables, setup boxes, fold shirts, stuff bags, pack boxes, deliver to check-in building
Required: 10
Assigned: 0
Date: 6/6/2025
Time: 09:00 AM - 11:00 AM
Friday Hang Signs
At roadside. On fence. In pavilions
Required: 4
Assigned: 0
Date: 6/6/2025
Time: 09:30 AM - 10:30 AM
PA System Setup
PA System Setup
Required: 2
Assigned: 0
Date: 6/6/2025
Time: 10:30 AM - 11:30 AM
Friday Tables/Chairs Setup
Distribute picnic tables. Setup tables and chairs in pavilion buildings.
Required: 6
Assigned: 0
Date: 6/6/2025
Time: 10:00 AM - 11:00 AM
Setup GGR Tent and Check-In Area
Setup Tent and table for GGR Pre-Ride meeting and Check In.
Required: 2
Assigned: 0
Date: 6/6/2025
Time: 10:00 AM - 06:00 PM
Bathrooms / Trash Cans
At 10am, 2pm, 6pm ensure consumables are full in bathrooms and port-a-pots. Carry garbage trash to dumpsters. This does not require you to be at the fairgrounds all day.
Required: 2
Assigned: 0
Date: 6/6/2025
Time: 10:00 AM - 01:00 PM
Gate / Check-in / Waiver Signing
Stop vehicles at gate entrance and obtain signature on Liability Waiver.
Required: 2
Assigned: 0
Date: 6/6/2025
Time: 01:00 PM - 04:00 PM
Gate / Check-in / Waiver Signing
Stop vehicles at gate entrance and obtain signature on Liability Waiver.
Required: 3
Assigned: 0
Date: 6/6/2025
Time: 04:00 PM - 08:00 PM
Gate / Check-in / Waiver Signing
Stop vehicles at gate entrance and obtain signature on Liability Waiver.
Required: 3
Assigned: 0
Date: 6/6/2025
Time: 04:00 PM - 08:00 PM
Rider Check-in @ Pie Shack
Staff the rider Check-In building nearest the gate. Check In Riders, hand out Rider Shirt Packet and answer any questions
Required: 6
Assigned: 0
Date: 6/6/2025
Time: 04:00 PM - 06:00 PM
GPS/Route Assistance
Load GPS tracks to devices. Answer fuel distance questions. Show route on paper / .pdf. Distribute .gps and .pdf to Rescue.
Required: 2
Assigned: 0
Date: 6/6/2025
Time: 05:30 PM - 07:00 PM
Friday Sound Check
Perform sound check for compliance to <=96db. Take down table and easy-up shade tent across street on Wabeno town garage lot and return it to the club garage.
Required: 4
Assigned: 0
Date: 6/7/2025
Time: 06:30 AM - 08:30 AM
Rider Check-in @ Pie Shack
Staff the rider Check-In building nearest the gate. Check In Riders, hand out Rider Shirt Packet and answer any questions
Required: 4
Assigned: 0
Date: 6/7/2025
Time: 06:30 AM - 08:30 AM
Sat Gate / Check-in / Waiver Signing
Stop vehicles at gate entrance and obtain signature on Liability Waiver. And staff the registration at building nearest the gate.
Required: 4
Assigned: 0
Date: 6/7/2025
Time: 08:00 AM - 09:30 AM
Saturday AM Rider Check-out
Clipboard with list of riders. Mark on the list as each person departs.
Required: 6
Assigned: 0
Date: 6/7/2025
Time: 06:45 AM - 08:00 AM
Saturday Sound Check
Perform sound check for compliance to <=96db. Take down table and easy-up shade tent across street on Wabeno town garage lot and return it to the club garage.
Required: 3
Assigned: 0
Date: 6/7/2025
Time: 08:00 AM - 06:00 PM
Required: 2
Assigned: 0
Date: 6/7/2025
Time: 10:00 AM - 06:00 PM
Bathrooms / Trash Cans
At 10am, 2pm, 6pm ensure consumables are full in bathrooms and port-a-pots. Carry garbage trash to dumpsters. This does not require you to be at the fairgrounds all day.
Required: 2
Assigned: 0
Date: 6/7/2025
Time: 03:00 PM - 05:00 PM
Raffle Setup
In pavilion setup tables. Create groups of items so that size and value are similar. Record items donated from each sponsor. Lock the building until Saturday to prevent theft.
Required: 4
Assigned: 0
Date: 6/7/2025
Time: 05:00 PM - 08:00 PM
Raffle Operations
Keep area organized. During raffle deliver bucket to auctioneer for drawing. Deliver merchandise to winner.
Required: 6
Assigned: 0
Date: 6/7/2025
Time: 05:00 PM - 08:00 PM
Required: 6
Assigned: 0
Date: 6/7/2025
Time: 03:00 PM - 05:00 PM
Saturday PM Rider Return Check-in
Clipboard with list of riders. Mark on the list as each person arrives.
Required: 3
Assigned: 0
Date: 6/7/2025
Time: 05:00 PM - 07:00 PM
Saturday PM Rider Return No Man Left Behind
Review Rider Check-In Sheet. Contact any riders that have Not returned
Required: 2
Assigned: 0
Date: 6/7/2025
Time: 05:00 PM - 07:00 PM
Saturday Dinner Check-In
Check-In Dinner Guests against registrant list. Record names of any others, including Landowners, SAG, etc.
Required: 2
Assigned: 0
Date: 6/8/2025
Time: 08:00 AM - 10:00 AM
Sunday AM Rider Check-out
Clipboard with list of riders. Mark on the list as each person departs.
Required: 3
Assigned: 0
Date: 6/8/2025
Time: 10:00 AM - 04:00 PM
Required: 2
Assigned: 0
Date: 6/8/2025
Time: 09:00 AM - 10:00 AM
Sunday Tables/Chairs Teardown/Bldg Cleanup
Clean the pavilion buildings. Empty garbage. Sweep and mop floors.
Required: 4
Assigned: 0
Date: 6/8/2025
Time: 10:00 AM - 12:00 PM
Sunday Take Down Signs at Fireman's Park
At roadside. On fence. In pavilions. Fold or roll and store in garage.
Required: 4
Assigned: 0
Date: 6/8/2025
Time: 11:00 AM - 01:00 PM
Sunday Bathrooms / Trash Cans - Final Cleanup
Final cleanup of bathrooms, restore to condition we took possession.
Required: 3
Assigned: 0
Date: 6/8/2025
Time: 12:00 PM - 02:00 PM
Fall ONLY!!! - Club Trailer Wash and Stow
Fall ONLY!! After Big Woods event, The Club Trailer needs a good cleaning, outside and in, before we stow it for the winter.
Required: 4
Assigned: 0
Date: 6/8/2025
Time: 12:00 PM - 03:00 PM
Sunday PM Rider Return Check-in
Clipboard with list of riders. Mark on the list as each person arrives.
Required: 2
Assigned: 0
Date: 6/8/2025
Time: 02:00 PM - 03:30 PM
Sunday Rider Return No Man Left Behind
Review Rider Check-In Sheet. Contact any riders that have Not returned
Required: 2
Assigned: 0
Date: 6/8/2025
Time: 03:00 PM - 05:00 PM
Last To Leave Team - Club Trailer Stowed
Be one of the team who commits to be the last to leave. Last to leave team will need to insure that the fairgrounds is properly shut down and locked, and that the Club Trailer is stowed properly in the Club garage. This may require that you have a vehicle with a trailer hitch and 2" ball in order to move the trailer in.
Required: 4
Assigned: 0
Date: 6/5/2025
Time: 08:00 AM - 12:00 PM
Thursday-Assign Me Something
I'm willing to help for 2-4 hours wherever I am most needed.
Required: 4
Assigned: 0
Date: 6/6/2025
Time: 08:00 AM - 12:00 PM
Friday-Assign Me Something
I'm willing to help for 2-4 hours wherever I am most needed.
Required: 5
Assigned: 0
Date: 6/7/2025
Time: 08:00 AM - 12:00 PM
Saturday-Assign Me Something
Required: 5
Assigned: 0
Date: 6/8/2025
Time: 08:00 AM - 12:00 PM
Sunday-Assign Me Something
Required: 5
Assigned: 0